Exhibit Prospectus | Conference recognition tiers
Conference Recognition Tiers
| Pre-Conference | Platinum – $25,000 | GOLD – 15,000 | silver – 10,000 | Bronze – 5,000 | Non profit – free |
|---|---|---|---|---|---|
| Choice on Booth Space | 1st | 2nd | 3rd | Assigned | Assigned |
| Recognition on the conference website with logo | ✔ | ✔ | ✔ | ✔ | ✔ |
| Market your sponsorship with the conference logo | ✔ | ✔ | ✔ | ✔ | ✔ |
| Complimentary attendee and demographic list | ✔ | ✔ | ✔ | ✔ | ✔ |
| Recognition in conference email blast | ✔ | ✔ | ✔ | ✔ | |
The total value of items calculates your tier. Each tier has additional benefits designed to increase your exhibit footprint.
| at the conference – includes one 6ft table w/ linen | Platinum – $25,000 | GOLD – 15,000 | silver – 10,000 | Bronze – 5,000 | Non profit – free |
|---|---|---|---|---|---|
| Exhibitor Rep Badges | 5 | 4 | 3 | 2 | 1 |
| Logo on sponsor signage | ✔ | ✔ | ✔ | ✔ | ✔ |
| Recognition during the opening and closing ceremonies | ✔ | ✔ | ✔ | ✔ | ✔ |
| Acknowledgement of your company on break slides | ✔ | ✔ | ✔ | ✔ | |
| Additional Advertisement | Full Page Ad in Welcome Folder | 1/2 Page Ad in Welcome Folder | Poster Displayed @ 1 Break | ||
| Simulation Session (included with tier) | ✔ | ||||
| Additional Exhibitor Badges are $320 each |
Sponsorship Opportunities | Educational
Important Dates
Company Logo due:
Nov. 2, 2026
Email to: jenaphillips@ufl.edu
Reserve hotel room by:
Nov. 4, 2026
Email to: jenaphillips@ufl.edu
Badge names due:
Nov. 13, 2026
Email to: jenaphillips@ufl.edu
Exhibit Bingo
To increase exposure for your booth, we include your company name on our Exhibit Bingo Card. Conference attendees must visit ALL booths on the card to qualify for a special prize drawing at the end of the conference!
Shipping Information
The following information should be included on all packages to ensure proper delivery:
- Client’s [Exhibitor Rep’s] Name / Mobile Phone Number
- c/o FedEx Office at the Signia By Hilton Bonnet Creek
- 14100 Bonnet Creek Resort Lane
- Orlando, FL 32821
- UF International Aortic Symposium
- Box _ of _
Order Power
| Package weight | Package Pickup/Drop Off by Guest | Package pickup or delivery by FedEx Office |
|---|---|---|
| Envelopes up to 1.0 lb. | $2.00 | $5.00 |
| 0.0 – 1.0 lb. | $2.00 | $5.00 |
| 1.1 – 10 lbs. | $10.00 | $15.00 |
| 10.1 – 20.0 lbs. | $15.00 | $20.00 |
| 20.1 – 30.0 lbs. | $20.00 | $30.00 |
| 30.1 – 40.0 lbs. | $25.00 | $40.00 |
| 40.1 – 50.0 lbs. | $25.00 | $50.00 |
| 50.1 – 60.0 lbs. | $35.00 | $50.00 |
| 60.1 – 150.0 lbs. | $35.00 | $70.00 |
| Pallets & Crates | N/A | $150 up to 200 lbs. $0.75/lb if over 200 lbs |
Hands-on simulation | $5,000
Give attendees the opportunity to view your
products up close and in action by participating in
our Hands-On Simulation Lab. Your company will be
able to provide live demonstrations and allow
attendees to test out your products in an intimate
setting.
Limited space available.
Must purchase exhibit booth to participate in the
Hands-On Simulation Lab
This sponsorship includes:
- 10 amp power drops
- 2 additional exhibit rep badges
- 6ft tabletop space in simulation lab
(Please contact us if you need additional tables)
Lunch and Learn | $10,000
This unique opportunity gives your company
exclusive access to the meeting space to host your
educational lunch and learn session (non-cme) that
will not compete with the sessions.
Speaker arrangements and any additional AV
needs beyond what is included are the
responsibility of the sponsoring company.
Must purchase exhibit booth to hold an Industry
Supported Lecture.
Food and beverage will be managed by the conference.
This sponsorship includes:
- Promotion of your industry supported lecture on the meeting website and listed on the program agenda
- Standard AV Set-up includes:
Screen (1), stage (1), podium (1), projector (1), lavalier mic (1), handheld mic (1), laptop (1), confidence monitor (1), AV tech to help run the show (1)
One slot: Thursday, December 3 | Afternoon
Reception Advertisement | $4,500
Join attendees as they network with new and old
colleagues, faculty, and friends. Advertising during
our reception is a great opportunity to increase
your brand awareness! Recognition includes your
logo on acknowledgement signage located at the
reception, in the welcome email, and your logo on
napkins and coasters during our reception.
Logistics and food and beverage will be managed
by the conference.
This sponsorship includes:
- Company logo on acknowledgement signage located at the reception
- Company logo on napkins during our reception (upon request)
- Company will be recognized on the ‘Welcome Email’ sent out to attendees
Exclusive Sponsorship
Payment Information
Payments can be made online of by check.
Online
To make your payment online, please visit FloridaAorta.cme.ufl.edu and click on the Exhibits tab. All major
credit cards are accepted.
By check
Checks should be made payable to the University of Florida.
Our tax ID # is 59-6002052.
All checks sent by FedEx should be sent to
UF Continuing Medical Education
1329 SW 16 St, Suite 2106
Gainesville, FL, 32608
All checks sent by regular mail should be sent to
UF Continuing Medical Education
P.O. Box 100233
Gainesville, FL, 32610
Exhibitors agree to hold the University of Florida harmless from and against any and all claims and damages arising out of exhibitors’ negligence or willful misconduct as a result of exhibitors exhibiting at the International Aortic Symposium in Orlando, FL. Exhibitors also agree to abide by policies and regulations of the venue, the Signia by Hilton.
ACCME Guidelines
No materials promoting the goods and/or services of a commercial entity shall be displayed or distributed in the same room immediately before, during or after an educational activity certified for credit takes place.
Representatives of commercial companies may attend an educational activity but may not engage in sales activities while in the room where the educational activity takes place.
Booth Assignment
Booths will be assigned at the discretion of the CME office. Preference will be given to high level sponsors.
Exhibit No-Shows
A company that reserves booth space and fails to inform the CME office in witting of its plans not to attend automatically forfeits 100% of the total cost of the exhibit space assigned. Exhibiting companies will be considered a no-show if the booth space is unoccupied by 10am on the day you are scheduled to exhibit.
Subletting Space
Subletting of exhibit space is prohibited. Sharing of exhibit space is not permitted unless it is within divisions of the same company and approved by the CME office.
Cancellation
Payment will be required if your exhibit is cancelled after November 3, 2026 (30 days before).